Event Check-In

A web application designed to improve how financial event organisers track and manage event attendance.

Year:

2025

My Role:

Product Designer

Skillset:

UX/UI Design, UX Research, Web App

Event Check-In

A web application designed to improve how financial event organisers track and manage event attendance.

Year:

2025

My Role:

Product Designer

Skillset:

UX/UI Design, Design System

Project Overview

Problem

Event organisers faced several challenges when managing in-person financial events, including relying on non-digital methods to monitor attendance, plus-ones, and special requirements.

Solution

The solution enables event organisers to check in attendees and track the progress of events in real time.

Project Overview

Problem

Event organisers faced several challenges when managing in-person financial events, including relying on non-digital methods to monitor attendance, plus-ones, and special requirements.

Solution

The solution enables event organisers to check in attendees and track the progress of events in real time.

Responsive Design

The web app needed to offer a smooth experience across all web browser types and work responsively across various screen sizes.

Responsive Design

The web app needed to offer a smooth experience across all web browser types and work responsively across various screen sizes.

See who is Registered to Attend

The check-in page allows event organisers to see who has registered for the event or session. Attendees can be checked in either manually or using their confirmation QR code.

Check-In Attendees

Attendees can be manually checked-in by selecting their name from the registrant list. They can also be checked-in individually, or alongside colleagues.

Check-In Attendees

Attendees can be manually checked-in by selecting their name from the registrant list. They can also be checked-in individually, or alongside colleagues.

Track Attendee Status

Once an attendee is checked in, their status is updated, and they are automatically added to the "Checked In" list.

Research

A variety of research methods were utilised throughout the project to inform our decision making and validate our design direction.

Research

A variety of research methods were utilised throughout the project to inform our decision making and validate our design direction.

"How Might We" - Problem

"Users want to be able to keep track of more than basic personal details when registering new attendees e.g. things like sales manager, custom fields, dietary requirements etc."

"How Might We" - Statement

"How might we enable users to easily keep track of more than basic attendee details within the app when they are registering new attendees in person?"

Design System

A design system was created to manage reusable components and ensure consistent scalability.

User Flows

Building user flows allowed us to map out key steps as well as the screens required for users to complete key tasks.

User Flows

Building user flows allowed us to map out key steps as well as the screens required for users to complete key tasks.

Wire-Framing

Wire-framing allowed us to visualise the screens that were required and build upon them iteratively.

Wire-Framing

Wire-framing allowed us to visualise the screens that were required and build upon them iteratively.

Prototyping & Testing

Prototyping allowed us to bring the app to life by experimenting with navigating between pages. It helped with identifying pain points and making the final solution as seamless as possible.

Prototyping & Testing

Prototyping allowed us to bring the app to life by experimenting with navigating between pages. It helped with identifying pain points and making the final solution as seamless as possible.

Problems Solved

01 -

Allows event organisers to better track event attendance.

02 -

Allows event organisers to capture details of attendees who do not pre register.

03 -

Allows organisers to track attendee specific special requirements.

04 -

Allows for a more customised event experience.

05 -

Provides a more digital and less manual experience for event organisers.

Problems Solved

01 -

Allows event organisers to better track event attendance.

02 -

Allows event organisers to capture details of attendees who do not pre register.

03 -

Allows organisers to track attendee specific special requirements.

04 -

Allows for a more customised event experience.

05 -

Provides a more digital and less manual experience for event organisers.

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James Hollis Design

James Hollis Design